We are Looking for a Director and Coordinators! Volunteers Needed!

The United Way Halton & Hamilton is looking for a director and coordinators for the Big Red Run. The event will be held on Sunday October 1st. This is the sixth Big Red run and we are again excited about the possibilities for this years event. We are looking for some dynamic volunteers to help us continue this successful family run. We need you to make it successful! Contact us.

The following positions need to be filled:

Race Coordinator 10k/5k/5k Trail Walk
Reporting to the Race Director.

Responsibilities include:
• The coordination of the 10k and 5k run events. Mapping of the 10k and 5k courses ensuring complete public safety.
• Attendance at committee meetings.
• Responsible for working with Signs, Markers and Race Site Setup Coordinator to ensure proper setup the course with directional signage and event start area.
• Work with Registration Coordinator reviewing reports on participants.
• Work with the Volunteer Coordinator to ensure complete coverage of the courses.
• Work with Race Director to ensure participants are at the start/finish line at the appropriate times.
• Communication with Race Director during the event.

Signs, Markers, Site Setup Coordinator
Reporting to the Race Director.

Responsibilities include:
• Work with the race coordinators. Responsible for setting up the 10k, 5k, and Kids Fun Mudder courses with all directional signs, distance markers, course signs and water stations.
• Attendance at committee meetings
• Responsible for the setup of the event area.
• Communication with Race Director during the event.

Event Director – The Big Red Run
Reporting to the Big Red Run Chair.

Responsibilities include:
• Coordinate event committee meetings with set agendas.
• Recruiting of committee members.
• Responsible for overseeing and communicating with all event coordinators.
• Oversee pre-event management checklist and meet all pre-event duties and deadlines. Delegate responsibilities to committee members as required.
• Coordinate with Halton Region and the Town of Milton to ensure all permits and approvals are granted.
• Working with the Marketing Coordinator oversee all marketing for the event.
• Work with the Event Liaison Coordinator to ensure the site is prepared for the day of the event.
• Responsible for overseeing all finances with the event. Work with the Sponsorship Coordinator and the Budget and Finance Coordinator to review all finances.
• Oversee the safety of the event by coordinating with the Volunteer, Police and Parking Coordinator and the Site Safety and Wellness Coordinator. Develop a safety plan and review with Halton Regional Police.
• Working with the United Way staff, ensure the registration event area is setup.
• Oversee race day event setup.
• Responsible for overseeing race day logistics plan with Race Director.
• Communicate with Race Director on all matters related to the event coordination.
• Review registration reporting for all events.

Marketing Coordinator
Reporting to the Event Director.

Responsibilities include:
• Develop the marketing strategy and promotion plan for the event. Planning of all marketing and promotion leading up to the event date.
• Attendance at committee meetings.
• Responsible for print media and online advertising, social media, video and photography, email marketing, and updating the website blog. Media management and press releases.
• Manage website registration and pledging. Work with website developer and designer for any website changes. Review all reporting from website.
• Coordinate with United Way marketing staff and summer students to initiate social media strategy and other marketing tactics.
• Work with Prize and Swag coordinate to ensure responsibilities are met for event prizes and swag.
• Work with Video, Photographer and Media Coordinator to ensure all advertising and media responsibilities are met.
• Ordering shirts and swag bags.

Prize and Swag Coordinator
Reporting to the Marketing Coordinator.

Responsibilities include:
• Responsible for event prizes and swag bags for adults and kids.
• Work with United Way staff to find companies to donate swag and arrange to have swag bags put together.

Sponsorship Coordinator
Reporting to the Event Director.

Responsibilities include:
• Contacting sponsors and acknowledging sponsorship amounts for this year’s event.
• Manages event sponsors and In-kind sponsors.
• Responsible for finding new sponsors.

 

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Participant Pledge Form

Download the Pledge Form

We will be launching our online participant pledging soon. Stay tuned.

Participant Waiver Form

Each racer (participant) and a guardian or parent (if participant is under 18 years of age) must read and sign a waiver form before the race on October 4th 2015.

Download the Waiver Form